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Administrative Assistant

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Job Category: Development

Requisition Number: ADMINCHI01

Posting Details:
Posted: May 31, 2025
Full Time
Hybrid (3 days office & 2 days home)

Locations Showing: Chicago, IL 60606, USA
Pay or shift range: $56,000 USD to $62,000 USD

 

Job Posting: Administrative Assistant
Location: Midwest Office
About the Role:
The Administrative Assistant plays a vital role in ensuring smooth daily operations of the Midwest office and providing key support to regional staff. This position supports FPBP’s mission by managing office communications, coordinating logistics, and contributing to strategic initiatives.

Key Responsibilities:

  • Develop and manage marketing and communications for regional events, organizational updates, and fundraising campaigns.

  • Maintain a comprehensive communications calendar for the Midwest office.

  • Provide data analysis and reporting to support external communication efforts.

  • Manage office technology needs and coordinate with the FPBP IT department.

  • Support the Regional Director with tasks including travel arrangements, expense tracking, and scheduling donor and staff meetings.

  • Gain proficiency in FPBP’s CRM (Salesforce) to manage member data and assist development staff with generating complex reports.

  • Create, analyze, and interpret Salesforce data and reports.

  • Provide on-site support at local and national events.

  • Organize and maintain event materials and office supplies.

  • Coordinate staff lunches and assist with daily office logistics.

  • Provide administrative support to the Midwest Political Team as needed.

  • Perform other duties as assigned.

Qualifications:

  • Strong technical aptitude and comfort with new technologies.

  • Exceptional communication and interpersonal skills.

  • Self-motivated, enthusiastic, and proactive with a positive attitude.

  • Detail-oriented and highly organized, with a commitment to excellence.

  • Proven ability to manage multiple time-sensitive projects with competing deadlines.

  • High intellectual curiosity and willingness to learn.

  • 1–2 years of relevant work experience required.

  • Bachelor’s degree preferred.

  • Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook; familiarity with Salesforce is a plus.

Additional Information:

  • This is a hybrid role with three days in-office and two remote days per week.

  • FPBP offers a competitive and comprehensive benefits package.

  • We are proud to be an equal-opportunity employer.